Whether submitting your job application to a recruiter, head-hunter or employer, your success could be directly attributable to how you send it.
To avoid wasting your time and effort, it’s essential to do exactly what the recruiter or employer specified on how to submit your CV Resume or cover letter. For instance, it’s important to send your CV Resume in the file format requested – usually Word or PDF – and the title of your file should include your name and the word ‘CV’ or ‘Resume’; for example, Edge-CV.
It’s worth acknowledging that, for security reasons, some employers do not accept attachments as they are wary of viruses; in such cases, it is recommended to simply copy and paste your document as plain text – no italics or underline – below your email message.
Busy people, recruiters and employers are increasingly relying on email software to swiftly sift and sort large volumes of emails – saving time and money.
It’s best not to presume that a recruiter or employer will instinctively know you are applying for a job. Your email should clearly communicate the purpose of your email and its attachment, why it should be opened and read. The ‘Subject Line’ is, therefore, crucial to getting your application read.
Make sure that your email’s ‘Subject Line’ includes the specific job title and any job reference. Additionally, inserting the word ‘CV’ or ‘Resume’ helps make it clear that the email is from a job applicant and ensures that your application doesn’t end up in the rejected pile. For example …
Subject: CV Resume for IT Project Manager position, London UK
Note that a blank space or misspelled word in the ‘Subject Line’ can send a ‘spam’ signal, resulting in your email being deleted or ending up in ‘junk mail’. What a total waste of a job opportunity!
Keywords in the ‘Body’ of your email.
An email accompanying a job application serves the same purpose as a cover letter. The person scanning the Inbox or using the email Search function is also looking for specific keywords in the ‘Body’ of the email; therefore, it would be helpful to restate the ‘job title’, ‘job reference’ and ‘location’ in the line below the ‘salutation’.
Keep the ‘Body’ of the email more succinct than a traditional cover letter. Write a brief introduction of yourself. Capture the reader’s attention with a couple of examples of how your experience matches the job profile. Let the reader know that you have attached your CV Resume and also pasted a copy below your signature to pre-empt any technical complexities arising with an attachment.
Times are changing and email communication is a growing trend due to its many advantages – speed being just one of them.
However, etiquette continues to be important. Before clicking ‘Send’, it’s a good idea to proofread your message. Check for clarity and conciseness. Remember, spelling and grammar are as equally important in emails as in other written communications.
Finally, ‘test’ the email – send it to yourself and open the attachment to check that it opens correctly.
It is hoped that if you follow these guidelines you will successfully differentiate yourself from lots of other candidates and secure interviews.